Locations: Rochester, NY

The Purchaser and Warehouse Specialist is a critical operations role responsible for managing all procurement activities and overseeing daily warehouse operations to ensure accuracy, efficiency, and cost control. This role bridges purchasing strategy with hands-on inventory and logistics management, ensuring materials are ordered correctly, received on time, stored properly, and issued accurately to support project delivery and service operations.

This position requires strong organizational skills, attention to detail, vendor coordination, and cross-functional communication with sales, project management, and accounting.

Primary Job Functions and Responsibilities:

Purchasing & Procurement

• Source, price, and procure equipment, materials, and supplies for projects, service contracts, and internal needs
• Create and manage purchase orders in accordance with scopes of work
• Coordinate with Sales, Project Managers, and Service teams to ensure accurate ordering and timely delivery
• Track lead times, backorders, substitutions, and product availability; proactively communicate risks
• Maintain strong vendor relationships and negotiate pricing, freight, and terms when applicable
• Ensure all purchasing aligns with approved vendors, contracts, and internal controls
• Monitor cost accuracy, freight charges, tax exemptions, and discrepancies

Warehouse & Inventory Management

• Oversee daily warehouse operations, including receiving, checking in displays, staging, inventory storage, and outbound shipments
• Ensure accurate receiving, labeling, tracking, and allocation of materials to jobs
• Maintain clean, organized, and safe warehouse environment
• Implement and manage inventory controls, counts, and reconciliation processes
• Track serialized equipment and ensure proper documentation and chain of custody
• Coordinate job staging and material readiness to meet project schedules
• Manage returns, RMAs, warranty claims, and surplus inventory

Systems, Processes & Accuracy

• Maintain accurate inventory, purchasing, and job costing records within ERP systems
• Partner with Accounting to resolve invoice discrepancies and proper job cost allocation
• Develop and improve standard operating procedures for purchasing and warehouse workflows
• Support audits, compliance requirements, and internal controls
• Identify inefficiencies, cost-saving opportunities, and process improvements
• Support leadership with reporting on inventory levels, purchasing trends, and risks

Minimum Qualifications and Abilities:

• 3+ years of experience in purchasing, inventory management, warehouse operations, or related operations role
• Strong understanding of procurement processes, inventory control, and job-based costing
• Experience working in ERP, inventory, or accounting systems
• High attention to detail with strong organizational and time-management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and ability to work cross-functionally

Physical Requirements:

• Ability to lift up to 50 lbs
• Ability to stand, walk, bend, and work in a warehouse environment
• Combination of warehouse, desk and coordination work

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